Post by: JEEPWERX on March 13, 2015, 08:27:48 AM
We have alot to discuss and plan for.
Including the big ones...
Race Location:
(confirm what services are included with GCF track rental)
Cora's Meeting Notes...
-First week of may to mid Sept. Oval track in use.
-Insurance =$700 per event
-$1000 track rental
-tow, water trucks & grader included
-possible join with Enduro race event to share costs of track rental
-RV hookup Full and Partial available
-seating for 1000 spectators
-pit space = 110 race cars & trailers
Course design:
Set Race Date / Dates:
Track Officials Approval Of Our Plan:
Decker/Miller Approval:
Event Promotions (spectators):
Volunteers (registration, Tech, Etc):
Event Promotions (marketing partners):
☆Figured I'd start the planning discussion topic here amongst the racers.
We can always start an event topic on FLX as we move forward.
Cora plans to post photographs of her visit to the Genesee County Fairgrounds. Located on Route 5 & 20. East of Batavia Village Limit.
Too bad we don't know anyone who could help out with Arial Photos of the property.
Smike is making great progress on his BroLite build and inspiring the rest of us to get ours done.
Event Committee Meeting Time / Date: TBD
Post by: M4wdFab on March 13, 2015, 09:00:09 AM
Post by: Wingman on March 13, 2015, 10:00:57 AM
Too bad we don't know anyone who could help out with Arial Photos of the property.
If that was directed my way, I gave up flying to wheel...
Google maps?
Post by: mr.mindless on March 13, 2015, 10:01:55 AM
Will they build infield obstacles or will we?
Will they remove infield obstacles or will we?
Post by: mr.mindless on March 13, 2015, 10:02:53 AM
Too bad we don't know anyone who could help out with Arial Photos of the property.
If that was directed my way, I gave up flying to wheel...
Google maps?
:waves:
bing still shows older Picto imagery. Unless things have changed there recently. I could find out when the last flight was if things aren't on bing now as they are on the ground today.
Post by: M4wdFab on March 13, 2015, 10:13:12 AM
Post by: JEEPWERX on March 13, 2015, 10:25:37 AM
Are any staff/operators included with the track & equipment? Too bad we don't know any qualified equipment operators ;)Not sure about operators... but like you said don't think finding operators will be an issue.
Will they build infield obstacles or will we?
Will they remove infield obstacles or will we?
Post by: JEEPWERX on March 13, 2015, 10:29:00 AM
Will they build infield obstacles or will we?
Will they remove infield obstacles or will we?
Based on Cora's inital discussion with the track manager. They seem willing to construct INFIELD jumps etc. And might be able to leave them in place.
NO JUMPS OR MODS TO OVAL TRACK SURFACE ALLOWED
Cora mentioned that the current track infield was different from latest Bing images. (Less water I believe?)
Post by: CJ on March 13, 2015, 12:36:00 PM
Here is a dropbox link to photos of the track and aerial photos
https://www.dropbox.com/sh/qmg5qrn5di2g49i/AAAW8VEGWoQBdRUv5oadhgpTa?dl=0
Post by: M4wdFab on March 13, 2015, 12:48:29 PM
Post by: CJ on March 13, 2015, 01:02:46 PM
Post by: JEEPWERX on March 13, 2015, 01:12:20 PM
Good overview shot with a vehicle for scale
Post by: JEEPWERX on March 13, 2015, 01:31:08 PM
(http://tapatalk.imageshack.com/v2/15/03/13/38b326c48ae86375ba85b609736643d7.jpg)
Post by: JEEPWERX on March 13, 2015, 01:32:57 PM
Post by: M4wdFab on March 13, 2015, 01:58:29 PM
seems like rutting in birms into the oval track is what they want not to happen.
a track like that, how would that be possible to not have that happen?
Post by: mr.mindless on March 13, 2015, 02:42:44 PM
I'm leaning towards small light and aggressive tires that will definitely dig soft dirt. Smike might have the kindest tires in the bunch since 120hp isn't gonna spin 35s ;)
Post by: M4wdFab on March 13, 2015, 02:56:56 PM
Post by: mr.mindless on March 13, 2015, 03:35:03 PM
hahaha
Post by: CJ on March 13, 2015, 03:36:27 PM
Post by: jacel86 on March 13, 2015, 04:00:39 PM
Post by: M4wdFab on March 13, 2015, 04:21:03 PM
Post by: mr.mindless on March 13, 2015, 04:47:30 PM
Post by: JEEPWERX on March 13, 2015, 05:29:11 PM
AAAAAAAnd we won't be running any Yukon Products. ;)
Post by: Nick on March 13, 2015, 05:36:44 PM
Post by: M4wdFab on March 13, 2015, 05:39:10 PM
will be sourced for less than half that
Post by: carchameleon on March 15, 2015, 01:16:17 PM
Post by: CJ on March 16, 2015, 11:03:35 AM
Post by: M4wdFab on March 16, 2015, 11:42:26 AM
Post by: JEEPWERX on March 16, 2015, 01:10:53 PM
Offroad Expo Oct 3 (Miller attends)
Post by: CJ on March 17, 2015, 11:05:29 AM
This is the same date as the Racing Banquet for the Batavia track season, so we will be on our own. They can rent us the water trucks and tow trucks, but we will need drivers. Also, we will need to run the front gate, rear gate and start/finish. We should also have an MC....
Let's Do This!!
Meeting in August to review track design.
Let's review the date with the BroLite crew
Post by: M4wdFab on March 17, 2015, 11:28:25 AM
What can i do to help? i should be able to pull some volunteers from friends and family, and probably 20 spectators or more from the buffalo crew
some random thoughts:
Is the goal here to run an event with admissions, or get sponsors / racer entry costs to have a "free" event?
should we approach a Ford dealership or the like for sponsor event title sponsor ship ect?
start finish: tracker system? most racers will have the line mt tracker by that time? possible use?
timing question- seems like a "setup day" is required, does the cost of date rental include that? or how does that work like Friday day before?
Meet for beers this week some time to chat?
Post by: M4wdFab on March 17, 2015, 11:35:49 AM
Post by: M4wdFab on March 17, 2015, 11:37:47 AM
Post by: CJ on March 17, 2015, 11:58:31 AM
I would like to offer our sponsorship as title, with all the work we are doing for the even it would be nice to gain some advertising impressions - if you guys are ok with that. As title I would be pitching in some cash to pay for the event. Gathering some more sponsors shouldn't be that hard. I wouldn't expect to make any money, and I also don't expect a large spectator turn out. But if we do make money at the event, we will have to discuss how to handle that, maybe refund the racers? All points to discuss.
We're heading out of town next week, can we meet and discuss after Moab?
Post by: M4wdFab on March 17, 2015, 12:01:20 PM
get WNYOR involved to pull some specators / track help?!
i see aussie locker 8.8 sales going up! haha
Post by: JEEPWERX on March 17, 2015, 12:54:25 PM
sounds like you are doing some great work on this Cora and Erik
What can i do to help? i should be able to pull some volunteers from friends and family, and probably 20 spectators or more from the buffalo crew
some random thoughts:
Is the goal here to run an event with admissions, or get sponsors / racer entry costs to have a "free" event?
should we approach a Ford dealership or the like for sponsor event title sponsor ship ect?
start finish: tracker system? most racers will have the line mt tracker by that time? possible use?
timing question- seems like a "setup day" is required, does the cost of date rental include that? or how does that work like Friday day before?
Meet for beers this week some time to chat?
Thanks Mike.
We are really motivated to see this exciting new series and this event become a success.
A race like this is so much more obtainable for the average person.
Makes it easy to promote.
Many hands make light work so definetly let's talk with as many guys and girls as we can.
I think this is a great opportunity for FLX 4X4 to potentially increase membership and marketability also. Win win for future events of all kinds.
IMO I'd say the goal of this event is to help promote this new racing series, made possible by "these local companies". Not to mention create excitement amongst the spectators and racers. I'm not sure how Decker and Miller Crew feel about it, But the easier we make it for spectators to attend these first few events, the more potential there is for increased attendance at future events. Keep the inital entry cost low, at least for the fans.
Things I've been brainstorming...
Combine with Truck / 4×4 show and shine
Combine with charitable organization to gain interest.
Bounce houses for kids?
Tractor rides?
Ford Truck Test drive / Display
Ranger, F150-Ecoboost, Raptor, Superduty, Etc.
If there is a local ford dealer let's offer to get them involved first. If not, I can discuss with Kitty and Howard.
Time trackers are a great idea. If we can get them available to everyone. I'd say at this first batavia event the tracking will most likely be overseen by race officials. Its a short course. You can see everything. Virginia looks to be a long track and maybe not completly visible.
Another Decker question?
Set up day?
Like practice?
I'm assuming they will charge us the same per day price. Insurance etc.
I guess if the track is rented on a per day basis practice / setup could be all morning leading up the the race at the end of the day. Saturday
All in all its exciting to be apart of something like this from the beginning stages. We can help make it great.
Like cora said... Probably best to meet after we get back from Moab. Lots going on right now.
Post by: M4wdFab on March 17, 2015, 01:03:39 PM
not worried about practice for trucks, more getting the track set, run the event, and tear down to fit within the constraints of the rental agreement.
Post by: JEEPWERX on March 17, 2015, 01:50:46 PM
Yea track construction will most likely be a day or more maybe the weekend or two leading up to the event. Not really sure as of now.
That will give us some time to try it out as well.
If event happens on a saturday. And teardown occurs on a sunday. I can't imagine they would charge for more than one day rental.
But good questions for Cora to ask about.
Post by: CJ on March 17, 2015, 04:05:07 PM
Post by: M4wdFab on March 17, 2015, 05:20:22 PM
happy to help when i can, Matt and I will be in AR racing 9/12 , PA racing 9/19
Week day/afternoon setup, week of event would be best
Post by: CJ on March 19, 2015, 08:47:04 PM
Yeah!
Post by: M4wdFab on March 19, 2015, 11:55:35 PM